: Book recommendation for keeping writing specific / concrete My job requires formal writing, however after self-review, I found that my writing does not have enough substance. This was confirmed
My job requires formal writing, however after self-review, I found that my writing does not have enough substance. This was confirmed as feedback from higher-ups implied that I use too many phrasal verbs or have a tendency to over-write things using unnecessarily lofty words.
I was recommended to read this essay by Orwell:
www.orwell.ru/library/essays/politics/english/e_polit
Basically, he cautions against the abuse of:
Metaphors
Operators/verbal false limbs
Pretentious diction
Meaningless words
And advises to:
Never use a metaphor, simile, or other figure of speech which you are
used to seeing in print.
Never use a long word where a short one will do.
If it is possible to cut a word out, always cut it out.
Never use the passive where you can use the active.
Never use a foreign phrase, a scientific word, or a jargon word if
you can think of an everyday English equivalent.
Break any of these rules sooner than say anything outright barbarous.
Though the piece was overly political for my taste, but I still found the notion that "The whole tendency of modern prose is away from concreteness" very compelling. Here is a great example of what he means by "concrete":
I returned and saw under the sun, that the race is not to the swift,
nor the battle to the strong, neither yet bread to the wise, nor yet
riches to men of understanding, nor yet favor to men of skill; but
time and chance happeneth to them all.
Modern English version:
Objective considerations of contemporary phenomena compel the
conclusion that success or failure in competitive activities exhibits
no tendency to be commensurate with innate capacity, but that a
considerable element of the unpredictable must invariably be taken
into account.
In a few months time, after making a conscious effort to elevate my "concreteness," I feel more confident with my writing and I received positive feedback. I think about prose so differently now. It amazes me that such a short piece made such a large impact on my writing.
Question
Can someone recommend a commercially available writing guide / book that has a similar framework?
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Adding to the good suggestions mentioned before.
Consider regularly referring to style guide. Microsoft style guide for technical writing is good for formal writing. It has a lot of guidance on cutting out fluff and writing in action-oriented sentences, framed in active voice, and in shorter sentences from readability perspective.
As suggested before, the books are to know the theory and develop a practice over time. For immediate review checks, some tools will come in real handy. Most tools follow the style guides to a reasonable extent. I like Grammarly and Acrolinx but these are paid and costly options. Microsoft Editor comes bundled with a MS Office 365 subscription and is paid too. There are some tools available for Google Docs. And here are some good open-source alternatives if you prefer those: opensource.com/article/20/3/open-source-writing-tools.
'On Writing Well' by William Zinsser has some good advice about improving your writing. 'Elements of Style' is dated but has some good ideas. (I picked up a second-hand copy for a couple of pounds.)
However, you might find it more useful to use digital tools to check your work. Look at the recommendations they make and see if you agree. You could try Grammarly, ProWriting Aid, Hemingway Editor or Language Tool. All have their strengths and weaknesses. All have a free version that is useful. I use them all at different times, depending upon what I want to check.
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